Bid Notices

Autumn Drive Reconstruction Project Advertisement for Bids

NOTICE IS HEREBY GIVEN:  Sealed proposals will be received at Asbury City Hall, located at 5290 Grand Meadow Drive, Asbury, Iowa 52002, until 9:00 AM, on October 18, 2023, for the Autumn Drive Reconstruction Project.  All bids will be publicly opened and read aloud at that time and place.

NOTICE IS HEREBY GIVEN:  The City Council of the CITY OF ASBURY will conduct a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-described improvements on October 24, 2023, at 7:00 p.m. at Asbury City Hall, Asbury, Iowa.  Any interested person may appear and file objections to the proposed plans, specifications or contract.  After hearing objections, the CITY OF ASBURY, shall by resolution, enter its decision on the plans, specifications and contract.

NOTICE IS HEREBY GIVEN: On October 24, 2023 at 7:00 p.m. at Asbury City Hall, Asbury, Iowa, the City Council of the City of Asbury shall consider the construction bids received and either award a contract, reject all bids, or adjourn action thereon to a subsequent meeting of the City Council.

The work for which bids are asked includes the following: Full removal and reconstruction of Autumn Drive from Sun Valley Drive to Hales Mill Road. The reconstructed 31 feet wide Autumn Drive will be either concrete or asphalt pavement including concrete curb and gutter. Other items include storm sewer structures and related piping, sanitary sewer structures and related piping, PVC water main and water service line installations, street lighting, temporary erosion control, driveway restoration, and turf restoration.

The BIDDING DOCUMENTS may be examined at the offices of MSA Professional Services, Inc., Dubuque, Iowa; the City Of Asbury;  A plan holders list will be updated interactively on our web address at under Bids.

Effective July 1, 2010, per Senate File 2389 Iowa Code Chapter 26.3, paper copies of the BIDDING DOCUMENTS may be obtained at the office of MSA Professional Services, Inc., 400 Ice Harbor Drive Suite 110, Dubuque, IA 52001 upon receipt of a refundable deposit of  $75.00 for a half size (11” x 17”) sets of plans.  Any plan holder upon returning the BIDDING DOCUMENTS within 14 days after award of the project and in good condition will be refunded their deposit. Mailing costs for paper copies will be paid for by the Requestor.

Additionally, copies of the BIDDING DOCUMENTS are available at  You may download the digital plan documents at No Charge by inputting Quest eBidDoc 8723336 on the website’s Project Search page. Please contact at 952-233-1632 or [email protected] for assistance in free membership registration, downloading, and working with the digital project information.

Each BIDDER shall accompany its bid with a bid security as security that the successful BIDDER will enter into a contract for the work bid upon and will furnish after the award of CONTRACT a corporate surety bond, acceptable to the OWNER, for the faithful performance of the CONTRACT, in an amount equal to 5 percent of the amount of the CONTRACT.  The bid security shall be in an amount fixed by the OWNER and shall be in the form of a cashier’s check, or certified check drawn on a state chartered or federally charted bank, or a certified share draft drawn on a state-chartered or federally chartered credit union, or a Bid Bond.  The Bid Bond shall contain no exceptions.

By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa and to Iowa Domestic Labor, to the extent lawfully required under Iowa statutes.

OWNER is designated a Tax Exempt Entity.  As such, CONTRACTOR, and any subcontractors, under this contract, shall be provided a Tax Exempt Certificate and authorization letter from the OWNER.  Tax Exempt certificate and authorization letter shall be used by CONTRACTOR to secure building materials or equipment intended for completion of this project without payment of sales tax.  CONTRACTOR is not mandated to complete Iowa Department of Revenue Form 35002 – Iowa Contractor’s Statement upon execution of agreement.  CONTRACTOR agrees to this method of sales tax exemption and it shall not be modified during the course of construction.

BIDDER shall satisfy themselves of the accuracy of the estimated quantities in the BID schedule by examination of the site and review of the contract documents; including ADDENDA.  After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or nature of the WORK to be done.

The successful BIDDER shall be required to furnish a performance BOND and a payment BOND, each in the amount of 100 percent of the CONTRACT PRICE, with a corporate surety approved by the OWNER, within ten (10) calendar days of the date when the NOTICE OF AWARD is delivered to the BIDDER.  The NOTICE OF AWARD shall be accompanied by the necessary AGREEMENT and BOND forms.  In case of failure of the BIDDER to execute the AGREEMENT, the OWNER may at his option consider the BIDDER in default, in which case the BID BOND shall become property of the OWNER.

BIDDERS must indicate on the BID form the proposed equipment and subcontractors who will be performing the major portions of the work.

No BID submitted by any BIDDER which contains a condition or qualification shall be recognized or accepted by the OWNER and any letter or communication accompanying the BID which contains a condition or qualification upon the BID which has the effect of qualifying or modifying any provision of the contract documents in any manner will not be construed as a qualifying BID and will be rejected by the OWNER as non responsive.

No bidder may withdraw his bid within 60 days after the actual date of the opening thereof

Work will commence following the issuance of a written notice to proceed. The work for the Sanitary Sewer Replacement west of Autumn Drive may begin immediately and shall be substantially completed on or before September 13, 2024. The work within the right-of-way of Autumn Drive shall not begin until on or after March 18, 2024 and shall be substantially completed on or before September 13, 2024. All work shall be finally complete and ready for final payment in accordance with Paragraph 14.07 of the General Conditions on or before September 27, 2024.

OWNER reserves the right to waive any informalities or to reject any or all bids.

Published by the authority of the City Of Asbury.


MSA Professional Services, Inc.

400 Ice Harbor Drive Suite 110

Dubuque, IA 52001

Nate Stevenson, P.E., P.E.

+1 (563) 584-2891